Word 2 : Table Basics

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Table of Contents

  • Alignment of text
  • Moving Around a Table
  • Merge Cell
  • Table Headings
  • Converting Text
  • Borders and Gridlines
  • How To

  • To create a table :

    1. Click where you want to create a table.
    2. On the Table menu, point to Insert, and then click Table.
    3. Under Table size, select the Number of columns and Number of rows.
    4. Under AutoFit behavior, choose options to adjust table size, and then click OK.

    To Draw a Table :

    1. Click where you want to create the table.
    2. On the Table menu, click Draw Table. The Tables and Borders toolbar appears, and the pointer changes to a pencil.
    3. Draw a rectangle, then draw the column and row lines inside the rectangle.
    4. Click a cell, and start typing or insert a graphic.

    Nested tables

    To create one table inside another :
    1. Simply click in the cell where you want to insert the nested table.
    2. Then, insert a table from the Table menu.
    3. If you have an existing table, you can copy and paste it inside of another table.


    Table editing

    To Delete columns or rows :

    Select the rows or columns to delete, right-click on the selection and then click Delete Columns or Delete Rows.

    To Insert columns or rows :

    1. Click into the column or row neighbouring where you need a new column or row.
    2. On the Table menu, point to Insert and then click Columns to the Left or Columns to the Right or Rows Above or Rows Below, as needed.

    To erase a line or block of lines :

    Click Eraser on the Tables and Borders toolbar, and then click the line you want to erase.


    Resize Table

    Using the Table Properties :

    1. Select the entire table, column, row or cell.
    2. Choose Table | Table Properties.

    Alternate Method - Using The Table Resize Handle

    1. When your insertion point is in the table or the mouse pointer hovers over the table, the Table Resize Handle will appear.
    2. Drag the handle to resize the table. As you do, a dotted line will appear showing the new dimensions of the table.

    Alternate Method - Using The Width Indicator

    1. Place the cursor on the line that separates two columns or two rows.
    2. After the indicator appears, left-click and drag with the mouse to adjust the column width or row height.

    Distribute (..) Evenly :

    To resize several contiguous columns or rows to be equal in size, select the columns or rows. On the Table menu, point to AutoFit, and then click Distribute Columns Evenly or Distribute Rows Evenly.

    Change the orientation of text :

    You can change the text orientation in table so that the text is displayed vertically or horizontally.

    1. Click the table cell that contains the text you want to change.
    2. On the Format menu, click Text Direction.
    3. Click the orientation you want.

    To change the alignment of text :

    1. Click the cell that contains text you want to align.
    2. On the Tables and Borders toolbar, select the option for the horizontal and vertical alignment you want for example, Align Bottom Center or Align Top Right.

    NOTE :

    To display the Tables and Borders toolbar, point to Tool bars on the View menu, and then click Tables and Borders.

    Moving Around a Table

    • Use the Tab key to move from cell to cell from left to right.
    • Use Shift-Tab to move from cell to cell from right to left.


      You can also move to a cell by clicking in the cell.

    • In addition, you can move around the table by using the left, right, up, and down arrow keys.


    Merge Cell

    Turn two or more cells into one cell.
    1. Click in a cell. Hold down the Shift key.
    2. Click where you want the selection to end. Choose Table | Merge Cells.

    Table Headings

    To display the table heading on both the first page and subsequent pages, do that :

    1. Designate a row as a heading.
    2. Click in the row. Choose Table | Heading Rows Repeat.

    Converting Text to a Table

    You can convert text to a table; however, if you need a table with columns, a comma, paragraph marker, or tab must separate columns of text.

    To do that :

    1. Highlight text.
    2. Choose Table | Convert | Text to Table.
    3. Select Auto in the Column Width box, or Autofit to Contents.
    4. Click OK.


    You can type a number in the Number of Columns box.

    Convert the following to two tables :

    A Lion, A tiger, A cow ||A Lion A tiger A cow

    Borders and Gridlines

    • Borders are seen when you print the document.
    • You can change the borders, their thickness, color and style. Or you can delete them.
    • Gridlines don't print. They show you where the table is, so you know where to type your text.
    • If you don't see any kind of lines in your table, choose Table | Show Gridlines.

    How to remove the border

    Click anywhere within the table | Format | Borders and Shading | None.

    How to move a row

    To move a row up or down within a table :

    1. Click in the row you want to move.
    2. Use Shift-Alt + up or down arrow.
    TIP :

    Do the same to move a paragraph of text up or down.

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