Word 1 : Start Microsoft Word

  BACK   Home NEXT | MS Word Tables 

Table of Contents

  • Backgrounds
  • Move, Copy, Paste
  • To Select Font
  • Alignment
  • Linguistic Errors
  • Insert Text,...
  • Menu Options
  • Change The View
  • Using the Dictionary
  • Leaders
  • Printing
  • Bookmarks

  • General

    •   To write a whole document in English, press Left-To-Right button.
    •   To write English inside Arabic Text or vice versa, press Shift + Alt.
    •   To start a new paragraph, press Enter.
    •   To move to a new line, press Shift + Enter.
    •   To add a few empty lines, press Shift + Enter several times.
    •   If you make a mistake click Edit then Undo.
    •   Always Save your document.
    •   Turn backup on. To do that, Go to Tools|Options|Save tab.
    •   Use tables and tabs to arrange text, not the spacebar.
    •   The spacebar has only one function: to create a space between words.
    •   Wait till you finish typing, then you can adjust formatting.
    •   You can start the spelling checker by pressing F7.

    NOTE :

    • If the cursor appears on the right by default, you can start writing a whole document in Arabic.
    • Sometimes you need to press Right -To- Left button to have the cursor appeared on the right.
    • When you press Shift + Alt to change the main language, you can return to the same language by pressing Shift + Alt again, then press Spacebar and start writing.
    • The Undo and Redo buttons are also available in The Formatting Toolbar.
    • Using Shortcut Keys : Press Ctrl-Z to Undo. Press Ctrl-Y to Redo.
    • It's better to type the first line of text and save your document now.
    • To Save your work for the first time, do that :
      1. Click File | Save as.
      2. Type a file name in the File Name box.
      3. Specify a folder in the Save In box to be able to find your file when you need it.
      4. Click Save.
    • When you save a Microsoft Word document as a Web page (on the File menu,
      click "Save as Web Page"), Word automatically converts the page to HTML.
    • Save your document every few minutes. It is easier to use Ctrl-S.
    • Start typing and when you reach the end of the line the text will wrap to the next line.
    • Type within the dotted lines. If you don't see dotted lines, do this :
      1. Choose View | Print Layout.
      2. Choose Tools | Options | View | Text boundaries.
      3. Click OK.

    Startup

    To Start Microsoft Word

    Click on Start | All Programs | Microsoft Word.

    To Create a New Document

    Choose File | New | Blank Document | OK . You can also click the white icon on the left of the screen.

    To Set Margins

    • Select File | Page setup | Margins; then set the top, bottom, and right margins at 0.5 inch, and the left margin, at 1 inch.
    • Now select Layout tab. See that the Header and Footer margins are set for one inch from the edge.Then click OK.
    • Type values in inches (no need to type the marks ["],or use the arrows to do that. Click OK.

    Working With Borders

    Applying a Border to Part of Your Document :

    1. Select the paragraph . Then, click Format | Borders and Shading.
    2. On the Borders tab, select a line style.
    3. Next, select a line weight.
    4. Finally, select Paragraph in the Preview section.

      NOTE :

      To specify the distance between the text and border, click the Options button.

    To apply a border to your entire document :

    1. Click Page Border Tab.
    2. In the Setting section, you can specify a pre-defined format. Or, You can select a style.
    3. Then, in the Preview section, click Whole document.
     Top

    Backgrounds :

      To choose a background color :

    • Format | Background.

      To choose RGB colors (ex: 00 66 00 ):

    • Select More Colors | Custom.

      To have a background with a texture, pattern, picture or even two colors :

    • Format | Background | Fill Effects.

      To include other textures that you found on the web :

    • Texture | other texture | My Pictures File.

    Paragraph marks

    • Generally a paragraph is a group of sentences with a common idea.
    • To Word, a paragraph is whatever precedes a paragraph marker.
    • Paragraph marks don't print.
    • Click the button to let Word display the paragraph mark that shows you where you have pressed Enter or ended your paragraph.

    Below are Four Ways To Select / Highlight Text

    1. Click where you want to start your selection, hold down the Shift key and click where you want the selection to end.
    2. Hold down your left mouse button and drag the mouse until you have high lighted the area you want.
    3. Hold down the Shift key while you use the arrow keys to highlight the area that you want.
    4. Press Ctrl-a to select the whole document.

    NOTE :

    Word applies format only to the text or paragraph that is selected or contains the insertion point.

    Moving Text

    • To move text from where it is to where you want it, select the text and click the Cut button or press CTRL+X. The text disappears.
    • Click the mouse pointer where you want to move the text and then click the Paste button or press CTRL+V. The text moves to the new location.

    Copying Text

    • The text is first selected and you click the Copy button (CTRL+C).
    • The text stays where it is and a copy of it goes to where the text will be pasted.
    • Move the cursor to the new location and click the Paste button. The text appears in both places.

    Pasting Text

    • To get rid of all the formatting in the document, select all text and copy it.
    • Then,in a new document, from the Edit menu choose Paste Special.
    • Then select Unformatted Text and click OK.

    NOTE :

    • When moving or copying text, if the paragraph marker is selected along with the text, the formatting of the paragraph stays with the selection.
    • If the paragraph marker is not selected, the paragraph takes on the formatting of the surrounding text where it was pasted.
    • The Copy, Cut and Paste commands are also available under the Edit menu.

    Opening a Document

    1. Click the open folder icon on the toolbar.(the icon beside the white one)
    2. Select the drive and folder of the document.
    3. Select the name of the document.

    Alternate Method

    Click File. At the bottom of the drop down menu click the document name.

     Top

    Set Font by Using The Formatting Toolbar

    1. To Select Font Type, click the arrow beside : Times New Roman .
    2. To Select Font Size, click the arrow beside 12.
    3. To Select Font Style, do that :
      1. To make font bold, click on / B /, or Press Ctrl-b.
      2. To make font italic, click on / I /, or Press Ctrl-i.
    4. To underline font click on / U /, or Press Ctrl-u.

    NOTE :

    To reset font format back to regular, select bold text, then click on / B /. Do the same for italic text.

    Set Font by Using Format Menu

    Do Format | Font. You can specify the type, style, or size.

    Align by Using The Formatting Toolbar

    Click the buttons beside U :
    Align Left  |   Center  |   Align Right  |   Justify.

    Note :

    Justified = aligned from the two sides, left and right.

    Align by Using Format Menu

    Highlight text.
    Click Format | Paragraph | Indents and Spacing | Alignment.

    Align by Using Shortcut Keys

    Highlight text.
    Press Ctrl-r to right-align it.Press Ctrl-l to left-align it.
    Press Ctrl-e to center it.Press Ctrl-j to justify it.

    Spelling and Grammar Errors

    • Word automatically underlines misspelled words in red and grammar mistakes in green. The red and green don't print.
    • To ignore an error, move the mouse over the word underlined in red or green and press the right mouse button. A menu appears with options to correct the error.
    • Click Ignore All or Ignore Sentence.
    • To turn off the red and green
      1. Choose Tools | Options | Spelling and Grammar.
      2. Un-tick (Chek spelling as you type), and (Chek grammar as you type).

    Menu Options

    1. The Ellipsis (...)

      Some options in each menu are followed by an ellipsis (. . .). The ellipsis indicates that when you select the menu option, a dialog box will open giving you more control over the option.
    2. To Display All of The Menu Options:

    Click Tools | Customize | Options | Always Show Full Menus, then click OK.

     Top

    To Change The View Click View

    1. Normal View

      When you first open your document it will appear in the Normal view. This view simplifies the document so you can enter, edit, and format text
    2. Print Layout View

      This view displays text as it will be printed. It displays top and bottom margins, headers, footers and page numbers. you can also enter, edit, and format text.

    Inserting Text

    • Put the cursor before a word, line or paragraph and type.
    • You can also press Enter to make the word, line or paragraph move down one line. Then press the Up Arrow key once to move up to the blank line you inserted, and type.

    NOTE :

    If you insert too many blank lines, press the Backspace key to delete the extra blank lines and move your insertion point upwards.

    Inserting Footnotes

    • To insert a footnote into your document, position the cursor where you want the footnote to be located.
    • Click on Insert | Reference | Footnote.
    • A dialog box will now appear : choose to insert either a number format or a custom mark.
    • MS Word will start numbering your footnotes with / 1 / .
    • To start with a number other than / 1 /, choose the number and click / Apply /. The dialog box will disappear. Open it again and click / Insert /.
    • To insert a custom mark, click / Symbol /.Then click Insert.

    Inserting Symbols

    To insert a bullet or an international character into your document :
    • Position the cursor in the document where you want to place the character.
    • Click on Insert | Symbol.
    • Click on Symbols or Special Character tab | Insert | Close.

    Inserting Lines

    In Word you can easily create a variety of horizontal lines by typing the following characters three times, followed by Enter :
    • Minus (-) produces a thin line.
    • Underscore (_) produces a thicker line.
    • Equal sign (=) produces a double line.
    • Asterisk (*) produces a thick dotted line.
    • Tilde (~) produces a zigzag line.
    • Number (#) produces three lines, a thicker middle line between two thin lines. The lines will be the width of your page or your column.
     Top

    Bookmarks

    A bookmark is a hyperlink to another location inside the same page.

    To jump to another file, you need a link.

    Making a hyperlink to another file :

    1. At the top of the document, position the cursor where you want to place the link.
    2. Click on Insert | hyperlink.
    3. A dialogue box appears. Select : Existing File or Web Page.
    4. Select the target file. The file'sname will appear in both the address box and "Text To Display" box.
    5. In the "Text To Display" box, give a name to the link or just delete the extension htm / html.
    6. In the "Screen Tip" box, type the Text you will read when you move your mouse over the link.
    7. Click OK and Save the document At Once.

    NOTE :

    • You can make all hyperlinks before saving.
    • Be sure all the files are on the same directory.

    Making a hyperlink to another location in current page.

      NOTE :

      You are supposed to have some paragraphs or sections with titles.

      STEP 1 :

    1. Position the cursor where you want to jump to.
    2. Click Insert | bookmark.
    3. Give a name to the bookmark.
    4. Click add and Save the document At Once.

      STEP 2 :

    5. Open the document and Position the cursor where you made the bookmark.
    6. Click Insert | hyperlink.
    7. Click the "Top of the document"Text and it will appear in the "Text To Display" box.
    8. In the "Text To Display" box, give a name to the link or just delete "of the document".
    9. Click OK and Save the document At Once.

      NOTE :

        Another option :
      • Click a bookmark'name.
      • In the "Text To Display" box, type a new name. It is always "TOP" or "UP".

      STEP 3 :

    1. At the top of the document, give a title to your bookmarks. Here is one : Table Of Contents.
    2. Put your cursor to the right of the title and press Enter.
    3. Click Insert | hyperlink.
    4. Click "Place in this document".
    5. Click a bookmark'sname.
    6. In the "Text To Display" box, give a name to the link.
    7. Click OK and Save the document At Once.

    Using the Dictionary

    You can know a word meaning or replace it with one that is more suitable.
    1. Right-click the word you wish to look up or replace.
    2. Move the mouse to Synonyms.A side list appears to look up your word.
    3. If you pass over a word and click it, the word you right-click will be replaced.
     Top

    Leaders

    Leaders are the dots or dashes that stretch from one section of text to another. Follow the leaders to find that all items in the list line up properly. When you're ready to enter a list that contains leaders
    1. Choose Format, and then select Tabs to open the Tabs dialog box.
    2. Set the first tab stop where the left side of your list will be positioned, and the second where your right side will be positioned.
    3. Then click the button under Leader that corresponds to the kind of leader line you like and click OK.
    4. Press tab to insert a leader between the items on the left and right.

    Printing Your Document

    Before printing you can see how your document will look when it's printed.
    • Click the Print Preview button on the Standard Toolbar (beside the printer icon).
      Or use : File | Print Preview .
    • Press Esc to get back to the ordinary view of your document.
    • When you finish your preview click close on the toolbar.
    To print the document click File | Print. The Print dialog box appears. You may choose the following print options :
    All          : Prints every page of the document. 
    Current Page : Prints the page containing the mouse cursor. 
    Pages        : Prints the pages you specify. 
    Selection    : Prints the text you selected. 
    
    If you wish to print an entire document click the Printer icon on the Standard Toolbar.

      BACK   Home  Top NEXT | Table Basics